Setting up an Employee as a Driver
Learn how to properly set up an employee to drive for your company, ensuring compliance with regulations and smooth operation.
Written by Ryan Osborne
Updated at March 4th, 2025
Table of Contents
How to Set an Employee as a Driver
To set up an employee with the ability to be used as the driver for a dispatch, ensure that you are logged in to Merchanter/UT400 with a user account holding a "Prime" role or you will not have the required permissions to complete the next steps.
Once logged in, locate the "Settings" button on the menu at the top right.
From the system settings screen go to User Administration → Employees
On this screen, you can select an employee from the list and click the Edit button to make changes or create a new employee with the New button.
Quick Edit
Double clicking the employee will jump you directly into editing the employee record
Setting the employee to ‘Is driver’
In the User Role(s) section of the employee configuration, there is a - Is driver Yes/No Radio button. Make sure the employee is set to yes and save the change.
Setting several employees to ‘Is Driver’
If you need to set several existing employees as Drivers, there is a batch edit option.
From the Employees screen Click the EmployeeRoles Tab. 
This table can be edited Live.
Just click on the field you would like to change and select the new value.
This automatically saves, so be careful.
You should now have Drivers available to assign to your orders.